Your tasks

Project Coordination

• Support project managers in planning, tracking, and monitoring project progress.
• Prepare project documentation, meeting agendas, minutes, and reports.
• Assist in coordinating deadlines, deliverables, and communication between internal and external stakeholders.
• Ensure projects remain on schedule by following up on action items.

Office Administration

• Manage the day-to-day administrative tasks of the office.
• Serve as the first point of contact for general inquiries and correspondence.
• Maintain filing systems (digital and physical) and ensure accurate record-keeping
• Oversee office supplies and liaise with vendors for procurement and services.
• Travel & Events Management
• Arrange and coordinate travel logistics, including flights, hotels, and transportation for executives.
• Organize conferences, meetings, and company events, ensuring all details (venue, catering, materials, itineraries) are in place.

Administrative Support

• Manage calendars, schedule meetings, and support executives with organizational tasks
• Draft and format correspondence, presentations, and reports.
• Support onboarding of new team members and coordinate internal communications.

Your profile

• Proven experience in office coordination, administration, or project support roles.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) or similar tools.
• Strong written and verbal communication skills.
• Ability to work independently while supporting multiple stakeholders.
• Discretion and professionalism in handling sensitive information.
• Proactive and solution-oriented mindset.
• Excellent time management and prioritization abilities.
• Strong interpersonal skills and team spirit.
• Flexibility and adaptability in a dynamic work environment.

Your perspective

• Interesting, varied and broad range of tasks in one of the largest real estate companies in Germany and Europe
• Good working atmosphere, communication culture “on a first-name basis” and a pleasant working atmosphere in an environment with flat hierarchies
• Individual training and coaching for professional and personal development in our
  Academy and with our in-house business coach
• Professionally equipped, in-house gym with trainers and courses at the headquarters in
  Berlin as well as fitness and health offers through the Wellhub platform at all external locations
• Comprehensive company health management and company pension scheme
• Support on the way to work through a subsidy for the use of public transport and the option of leasing a bicycle through Eurorad
• Modern IT equipment
• Mobility and flexibility through the use of pool cars
• Flexible working hours and mobile working for an even better work-life balance
• Exciting virtual range of family-friendly benefits, including vacation programs, leisure and sports activities and consulting services with our partner company Voiio
• Opportunity to attend Bundesliga matches of FC Union Berlin, our favorite club
• Discounts in selected hotels worldwide with up to 30% on overnight stays and special conditions on food and drinks
• Employee discounts for special conditions in the areas of media, fashion, leisure, facilities and much more via a partner company
• Drinks and a selection of fruit
• Additional days off on Christmas Eve & New Year's Eve

Max Boikov looks forward to receiving your compelling application documents, including your earliest possible start date and salary expectations.

Aroundtown, Personalabteilung, Wittestraße 30, Haus F, 13509 Berlin