Project Coordinator – HR Consultancy

For those who are not afraid of complexity.
Who gain energy from creating clarity where there initially is none.
And who believe that excellence comes from discipline, curiosity, and the ambition to continuously improve.
At atrain, people are at the center of everything we do — both our clients and our teams.
We take the time to truly understand our clients’ realities, challenges, and ambitions, and place them at the core of our work. For us, customer centricity is not a process, it is a mindset.
atrain is a global leadership consultancy. We work with leading organizations to develop leadership capabilities, navigate complexity, and enable organizations to translate strategy into measurable results.
Our work is hands-on, client-focused, and often highly complex — which is why we are looking for a Project Coordinator who can bring structure, reliability, and operational excellence to our projects.

Your Responsibilities
As a Project Coordinator, you will be at the center of our client projects.
This is not a purely administrative coordination role — you will actively support the end-to-end delivery of multiple client projects in parallel, typically managing between two large-scale and several mid-sized projects simultaneously.
You will structure workflows, coordinate stakeholders, and ensure projects are delivered smoothly, efficiently, and with high quality.

Your contribution includes five key dimensions
1. Ensure Delivery Excellence
Support the planning, coordination, and execution of projects with varying levels of complexity, bringing structure to ambitious and sometimes unclear requirements.

2. Orchestrate Stakeholders
Create alignment and transparency between internal teams, external partners, and clients.

3. Secure Operational Execution
Ensure processes run smoothly, risks are identified early, and all required elements are available at the right time.

4. Maintain Transparency on Progress and Resources
Track project progress, resource allocation, capacities, and key performance indicators.

5. Drive Continuous Improvement
Contribute to the further development of processes and continuously improve the way we work.

We are looking for someone who takes ownership, creates clarity, and enjoys delivering projects in a structured and successful way.

Experience & Expertise

• Several years of experience in project coordination, project management, or operational roles
• Strong understanding of organizational processes and project management principles
• Ability to organize and manage complex structures and workflows
• Experience with process optimization approaches (e.g. Lean methodologies) is a plus
• Strong data and KPI understanding (dashboards, performance tracking)
• High digital affinity (e.g. MS Teams, Miro/Mural, project management tools such as Zoho)
• Basic understanding of budgets, costs, and business economics
• Experience working with diverse stakeholders
• Native-level English is required; German would be a strong plus

Skills & Capabilities

• Strong communication and stakeholder alignment skills
• Ability to prioritize effectively and maintain oversight
• Structured way of working with strong documentation skills
• Analytical thinking and problem-solving capabilities
• Confidence in meetings and stakeholder discussions
• Ability to remain calm and clear under pressure

Mindset & Behavior

• Ownership mentality and reliability
• Solution-oriented and proactive approach
• Strong collaboration and cross-functional teamwork skills
• Commitment to continuous improvement
• Ability to balance structure with flexibility
• Builds trust through clarity and dependability